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Lyminge Parish Council

Draft Minutes of the Council Meeting held on
Monday 27th October 2008 in Lyminge Village Hall.

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr C. Manvell, Cllr D. Monk, Cllr D. Smith, Cllr S. Carey, Gary Harrison (CW), Pam Wooding (Clerk)

Apologies for Absence: Cllr A. Baldock, Cllr R. Bergin, Cllr N. Hunnisett
Declarations of Interest: There are no declarations of changes to the register of interests.
Minutes from Last Meeting: Agreed.
Matters Arising from Previous Minutes for Report:
1. Cllr Manvell has details of an additional contact for Kent Highways,
2. Plans for the replacement shelter have been received from Cllr Monk.
To agree meeting dates for 2009.
1. It was agreed that no meetings are to be held during August.
2. Full Council Meetings are to be held on the last Monday of the month, unless the date falls on a bank holiday.
3. General Purpose Meetings are to be held the week following the Full Council meeting.
4. Finance Meetings will take place on the 2nd Wednesday of each month.
To present draft copies of LPC Standing Orders for proposal of adoption on 24th November 2008. All Cllrs received copies of the document. Cllr Monk advised that the KALC be consulted as to whether item 19c remained a statutory requirement. Bold type to be removed if not mandatory.
To receive the Report on the Kent Highway Services Seminar from Cllr Manvell
1. The seminar was well attended by various Parish Councils and was arranged to introduce a new initiative by Kent Highways to improve communication between themselves and parishes. Response times to complaints are to be improved.
2. A presentation was made by the KALC regarding the lack of representatives on the KALC Committee and invited all to attend the AGM on 8th November at Ditton Community Centre.
3. A speed awareness presentation was given and there was a KALC proposition to change the Speed Watch parameters.
4. Cllr Frank Hobbs requested that Lyminge PC nominate a member to join the Local Area Committee. The next meeting is on 15th January 2008.
To discuss KALC AGM attendance and to vote on the 5 proposed Motions.
1. Cllr R. Chubb and Cllr Manvell to attend and vote on the proposed motions on behalf of Lyminge PC.
2. Motion 1: Vote For ( For-5, Against-0, Abstention-0)
3. Motion 2: Vote For ( For-4, Against-0, abstention-1)
4. Motion 3: Vote For (For-4, Against-1, Abstention-0)
5. Motion 4: Vote For (For-5, Against-0, Abstention-0)
6. Motion 5: Vote Against (For-0, Against-5, Abstention-0)
Report from Ward Representative.
Kent County Council
1. All Lyminge Parish grants awarded this year will not be affected by the loss of savings by KCC. These grants were to the Bowls Club, Age Concern, Etchinghill, Lyminge Scouts and Lyminge Youth Action.
2. Regarding the recent investment losses suffered, it is possible that liquidity risk regulations are brought in. A report has been commissioned to advise on recommended policy.
3. The leadership of Kent Highways is changing. It is advised that all PC's chase current queries.
4. The condition of Kent roads has been inspected, with 'A' roads receiving 'Good' and 'C roads 'Not Good' grading.
5. Cllr Manvell queried whether Kent is going to suffer financially due to the implementation of the 'M20 Zip' system to alleviate 'Operation Stack' problems. Cllr Carey responded that the costs would be met by central government funding.
6. Cllr Carey invited Lyminge PC to apply for a grant next year if funding was required for the audit of parish trees.
7. Cllr Manvell proposed that gratitude be made to Cllr Carey for all previous parish financial support, this was seconded by Cllr M. Chubb and agreed by all.
Shepway District Council
1. SDC's grading has improved from 'Weak' to 'Fair' to 'Good' during the past three years, which is very good news. The current corporate objectives are to maintain and better current standards.
2. Two Shepway areas require work for social enhancement. These are Lydd and East Folkestone.
3. The Crime Support Unit is making positive progress and improving interdepartmental communication.
Report from Planning /Parish Council Decision
Y08/0967/SH 2 St Marys Close Etchinghill. Erection of a rear conservatory/No Objection
1. Cllr Manvell commented that he felt issues were not dealt with thoroughly at the Development Control Committee Meeting he attended.
Report from General Purposes Committee meeting 06.10.08
1. Report received and accepted, the minutes having been previously distributed and available at the meeting. With regard to Item 10 it was reported that one plot has been sold and that the owners have started to plant out a garden and a local contractor has been employed to erect fencing. Cllr Smith is to contact Shepway on the matter and Cllr Monk is to contact Chris Lewis. The land may be sold, but not in fenced plots.
2. Next meeting: Monday 03.11.08 at 7.30pm Lyminge Methodist Parlour.
Report from Finance Committee
1. Report received, the minutes having been previously distributed and available at the meeting. The accounts are not agreed and will be worked on by the Clerk and Finance Chair.
2. A second report is to be made to Allianz regarding a claim for the repairs to Ethelburga Well. The quote for additional contracted work will be discussed at the next GP.
3. Motion: To accept new Risk Assessment Document (copies being previously circulated). Proposed by Cllr Smith, Seconded by Cllr Manvell, All in favour.
4. The 2008/09 Budget has been worked on and will be presented to Full Council in November.
5. Finance Committee is still investigating options to move savings to a better account. Cllr Monk suggested contacting Lee Walker or Katherine Bellden (SDC Treasury Management) for advice.
Report from Community Warden.
1. With regard to the previous comments by Cllr Monk, the CSU multi-department approach aids better communication. Official access to information has assisted the role of the Community Warden.
2. There has been a fire in the LVH car park and the fence has been charred.
3. There have been reports of small thefts in the parish.
4. Some fireworks have been let off irresponsibly, but there has not been many reports of anti-social behaviour.
5. There have been reports of sheep worrying in Etchinghill.
6. With regard to Speed Watch, there has been a marked decrease in reports of speeding offences.
Reports from Representatives on Outside Bodies
1. Age Concern: A trustees meeting was held on 20.10.08, the next is on 17th November. A street collection was made in Folkestone. A quiz night will be held on 29th November at Everest Court.
2. Footpaths: Cllr R. Chubb led the Parish Walk on 19th Oct with 7 walkers along a Skeete and Rhodes Minnis route. 4 styles needed reporting for repair. Next walk is 16th Nov leaving Lyminge Post Office car park at 10am.
3. Lyminge VHMC: No report. Permission is given to undertake work on overgrown vegetation.
4. ERA & Etchinghill VHMC: Open House sessions have been successful so far with 20-25 in attendance at a good variety of talks. A Christmas Wreath making workshop is to be held 08.12.08. Following the meeting with the Arboriculture officer, work undertaken has made an improvement, removing tree stakes etc. A reply has been received regarding the speed limit signage, with work on the speed limit roundels and painted signage on the road to be undertaken.
5. Lyminge Youth Action: The AGM will be held on 10.11.08 in the Methodist Hall at 7pm to which all LPC members are invited. A revised Constitution and Child Protection Policy are to be approved.
6. Tree Wardens: The Wardens have attended a course on hazardous trees. Updated quotes are required for the maintenance on Tayne Field.
7. Lyminge Primary School: A meeting was attended on 30.10.08 and the LPC rep has been elected to the 'Every Child Matters' Committee. Next meeting is on 06.11.08 and next Governors Meeting on 26th November.
8. Parochial Church Council: The St Nicholas Fayre will be held on 6th December followed by the switching on of the village tree lights. A Choir Concert was held on 25.10.08. Carol singing will take place around the village on 23 12.08 and the Parish Church Carol Service on 20 12.08.
Correspondence and Documentation Received
1. KCC - Registers of Common Land & Village greens.
2. BTCV - Kent's Heritage Trees Project
3. LYA AGM invite 7pm 10lh November 08 Lyminge Methodist Hall.
4. White Cliffs CP - Countryside Events booklets.
5. Lyminge Association - Showcase Day Invite 31st January 2009. Invite to be accepted
6. KALC - Calendar of meetings & Training event 2009/10
7. Resident - Concerns re. Mature churchyard trees & request for TPOs. Refer to GP
8. KCC - Kent Health Watch service notification.
9. SDC - Standards Committee Minutes
10. LVHMC - 'Fireworks' permission request 5th November.
11. Bouncy Castle' permission request. Clerk to respond, permission granted on receipt of indemnity.
12. Shepway Youth Forum AGM invite 5-8pm 13th November 08. Refer to GP
13. DDC - Green Gang Events
14. Reply from C&H Football Club re. Match Schedule. Refer to GP
15. SDC - Forward Plan Nov 08 - Feb 09
16. SDC - Precept 09/10 figures by 31st Jan 09
17. Development Control Committee Minutes
18. Rhodes Minnis Bus Shelter demolition quote Refer to GP
19. NHS eastern & Coastal Kent - Reputation Audit Questionnaire
20. CPRE - Autumn Edition of 'Viewpoint' publication
Other Matters for Discussion.
1. Next Speed Watch session starts on 10th November
2. Apologies from Cllr Carey and Cllr Monk for next meeting on 24th November.
Accounts to be considered for Payment - All Approved
1. Newsletter (revised cost of 42 80 + £1 adjustment from 30.09.08) - £43.80
2. Repair/Replace Parish Equipment (Replacement Bins x 3) - £1,005 80
3. Repair/Replace Parish Equipment (Repairs to Tourist Info board) - £276.13
4. General maintenance & ground work (Sep Strim & Mow)- £156
5. Audit Fee 2007 - £358.38
6. New Equipment (Commemorative bench with plaque) - £971.97
7. Councillor's Travel Subsistence (64 miles @ 46.9p/mile) - £30.02
8. Sundries (2009 wall planner & diary) - £11.98
9. Hall Hire (Rhodes Minnis 27.08.08 £13 + 42p electric) - £13.42 j. Clerk's Expenses (Phone Bill) - £45.48
10. Clerk's Pay 29.09.08-27.10.08 for 40 hrs @£8/hr Total - £320
Next Full Council Meeting: 7.30pm 24th November 2008 at Lyminge Methodist Parlour
Meeting Closed at 9.30pm

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