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Lyminge Parish Council .
. .

Draft Minutes of the Council Meeting held on
Monday 29 September 2008 in Etchinghill Village Hall.

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr R. Bergin Cllr N. Hunnisett, Cllr C. Manvell, Cllr D. Smith, Gary Harrison (CW), Pam Wooding (Clerk)

  1. Apologies for Absence: Cllr D. Monk, , Cllr A. Baldock, Cllr S. Carey
     

  2. Declarations of Interest: There are no declarations of changes to the register of interests.
     

  3. Minutes from Last Meeting: Item 10c. Lyminge VHMC Craft Fayre is to be held on 8th November.
     

  4. Matters Arising from Previous Minutes for Report: The Tourist Information Board renovations have been completed. The new signs have arrived and are to be mounted in board.
     

  5. Report from Ward Representative. None due to absence.
     

  6. Report from Planning /Parish Council Decision

    1. Notification received of revised plans for London Ashford Airport

    2. Y08/0919/SH /Support St Mary and St Ethelburgas Church Church Road Lyminge

    3. Y08/0931/SH 1 /No Objection Westfield Lane Etchinghill

    4. Y08/0937/SH /No Objection Woodbury Church Road Lyminge

    5. Y08/0920/SH /No Objection Greenloaming Teddars Leas Rd Etchinghill

    6. A discussion took place in response to information regarding a new planning/building initiative. Parish Councils, parishioners and landowners are invited to suggest vacant plots of at least 0.4 acres that would be suitable for 5 new homes. Any details should be forwarded to Shepway DC.
       

  7. Report from General Purposes Committee meeting 04.08.08

    1. Report received and accepted, the minutes having been previously distributed and available at the meeting.

    2. Next meeting: Monday 06.10.08 at 7.30pm Lyminge Methodist Parlour.
       

  8. Report from Finance Committee

    1. Report and accounts received and accepted, the minutes having been previously distributed and available at the meeting. Accounts are to be presented in a different format at full council meetings. The grant support allocated for the Etchinghill facilities will correspond with power S.19.

    2. The Audit Commission report on the 2007 accounts was read. Recommendations are being actioned.

    3. Motion: To approve new Financial Regulations. Proposed by Cllr Smith, Seconded by Cllr Manvell, All agreed-unanimous.

    4. The new Risk Assessment document was circulated.

    5. Motion: To approve purchase of the latest edition of 'Local Council Administration'. Proposed by Cllr Bergin, Seconded by Cllr Hunnisett, All agreed-unanimous.

    6. Item moved to '13. To consider the following accounts for payment'

    7. Payment received from HM Customs & Excise for VAT return.

    8. Motion: LVHMC are to supply clerk with all invoices to date & grant to be paid. Proposed by Cllr M.Chubb, Seconded by Cllr Bergin, All Agreed - unanimous. It was added that copies of all outstanding invoices are to be received by LPC by 31st December 2008.

    9. Request that GP Committee discuss necessary budget for 2009/10 and report to finance.
       

  9. Report from Community Warden.

    1. Residents are to beware of bogus callers offering small contract jobs and driveway work.

    2. Elham Speedwatch has found monitoring between 5-6pm to be beneficial. Council should write to police again requesting confirmation of continued support.

    3. There has been a theft of money from resident's house. All residents to be alert.

    4. Report on Dog Fouling. The supply of bags and bins for use by dog owners is not recommended as maintenance of the schemes is problematic. Shepway DC (Environmental Control) are proposing an intense limited poster scheme as these are thought to have more impact. A request should be made for the scheme to be used in Lyminge and Etchinghill.

    5. Both The Elham Valley 11-14yr Boys and girls football teams won the Shepway Tournament and the Girls team were successful in being runners-up in the Kent Finals. Well done to both teams!
       

  10. Reports from Representatives on Outside Bodies

    1. Age Concern: Cllr M Chubb attended a meeting of Chief Officers and Trustees at Aylesford Priory. AC had a fundraising table in the hall during the Garage Safari. The Quiz Night was a successful event. Permission has been gained to have a public collection in Folkestone on 25th October. Next Trustees meeting is 20.10.08.

    2. Footpaths: Cllr R. Chubb led the Parish Walk on 20th September with 10 walkers along a Postling and Tolsford route. 1 broken style was noted for repair. Next walk is 19.10.08 leaving Lyminge car park at 10am.

    3. Lyminge VHMC: No meeting to report. The Quiz Night was successful. Tea & Coffee was provided during the garage safari. The Murder Mystery evening has low numbers for bookings at present and may be postponed

    4. ERA & Etchinghill VHMC: All are delighted with Village Hall sign and are grateful to LPC for support. The hall has been repainted. The 'Open House' events have been interesting with a variety of talks. After promising proposed work schedules from Kent Highways earlier in the year, there remains a lack of speed limitation signs in Etchinghill. Correspondence will be forwarded to the new Customer Support Officer.

    5. Lyminge Youth Action: The AGM will be held on Monday 10th November in the Methodist Hall at 7pm. A revised Constitution and Child Protection Policy are being worked on.

    6. Tree Wardens: The Wardens have attended a survey course and will attend a course on hazardous trees. Elham Gardening Society will be donating a replacement tree for Lyminge Car Park. Some of the necessary tree surgery on Tayne field is on the KCC side of the land. LPC will carry out the work and request reimbursement. A tree behind the library is suffering a leaf mite infestation. The tree should survive the attack and therefore no action will be taken at present.

    7. Lyminge Primary School: Next meeting 30th September.

    8. Parochial Church Council: Notices have been posted regarding the planned repairs. The PCC are reviewing the services on offer to attract younger families. The St Nicholas Fayre will be held on 6th December. A Choir Concert will be held on Saturday 25th October and there will be a treasure hunt on Sunday 12th October.
       

  11. Correspondence and Documentation Received

    1. Shepway Community Partnership Minutes

    2. KCC invitation to South East Plan Partial Review Gypsy & Traveller Accommodation Stakeholder Meeting for East Kent. Passed to CW

    3. Residents concerns regarding sale of land and change of use on Longage Hill. Refer to GP

    4. KALC 4 x copies of 'Parish News' and general fliers.

    5. National Savings Investment details. Advice to be sought from KALC

    6. CPRE Fieldwork Magazine September 08 edition.

    7. Nailbourne Action Group - Invite to become involved.

    8. KCC Shepway Youth Advisory Group Meeting Agenda

    9. NALC 4 x copies Local Council Review

    10. Charlton Athletic - invitation for residents to attend match at reduced fees.

    11. SDC - Council Summons & Agenda

    12. Kent Highways - Introduction to Customer Support Officer for Kent Highway Services Countywide Improvements East Kent Division.

    13. KCC - Changes to routes on Definitive Map (Sandgate)

    14. SDC - Shepway District & Parish Councils' Joint committee Minutes 18.09.08
       

  12. Other Matters for Discussion.

    1. The plans for the Rhodes Minnis replacement bus shelter are still required from Cllr Monk.

    2. Free swimming is to be made available for under 16s and over 60s

    3. Shepway DC 'cleaning schedule' for the parish is to be obtained by Clerk.

    4. Lyminge Association are organising a village clean up event on Sunday 5th October 9am onwards. Residents are being invited to join in and tidy up the area outside their houses. Certain community areas will also be targeted.
       

  13. Accounts to be considered for Payment

    1. Newsletter - £41.80 Approved

    2. Maintenance and Groundwork (Aug Strim) - £57.00 Approved

    3. Hall Hire (29.09.08, 15.12.08) - £36.00 Approved

    4. Hall Hire (29.09.08, 15.12.08 damage deposit) - £25.00 Approved

    5. Training (3 x Finance Info Day 18.10.08) - £211.50 Approved

    6. ACRK Membership 31.03.08-31.03.09 - £35.00 Approved

    7. Sundries (Poppy Wreath for Remembrance Service) - £50.00 Approved

    8. Repair/Replace Equip (EVHMC sign) - £344.92 (Cheq from EVHMC £146.78 recvd) Approved

    9. Cllrs Training (Tree Warden Training x 2 Clirs) - £10.00 Approved

    10. Clerk's Pay 27.08.08-29.09.08 for 40 hrs @£8/hr Total - £320 Approved
       

  14. Next Full Council Meeting: 7.30pm 27th October 2008 at Lyminge Village Hall
     

  15. Meeting Closed at 9.30pm

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