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Lyminge Parish Council

Draft Minutes of the Council Meeting held on
Wednesday 27 August 2008 in Rhodes Minnis Village Hall

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr N. Hunnisett, Cllr C. Manvell, Gary Harrison (CW), Pam Wooding (Clerk)

Apologies for Absence: Cllr D. Monk, Cllr R. Bergin, Cllr A. Baldock, Cllr D. Smith, Cllr S. Carey
Declarations of Interest: There are no declarations of changes to the register of interests.
Minutes from Last Meeting: It was noted that the description 'flood damage' pertaining to Meriden Park, Etchinghill in previous minutes was incorrect. All minutes should have referred to 'storm damage'. The Minutes were agreed and signed as a true record.
Matters Arising from Previous Minutes for Report: None
Report from Ward Representative. None due to absence.
Report from Planning
Y08/0755/SH Skeete Farm Skeete Road Lyminge / No Objection
Y08/0778/SH Wingate Teddars Leas Road Etchinghill / No Objection
Y08/0823/SH 1 Badgers Bridge Etchinghill / No Objection
Y08/0750/SH Mariners Farm Green Lane Rhodes Minnis / No Objection
Y08/0858/SH Ridge Cottage Canterbury Road Etchinghill / No Objection

The SDC Planning Control Committee approved the outline application for 'Bullimore Motors' Westfield lane Industrial Estate, Etchinghill. The design detail will be referred to Development Control for approval.
Report from General Purposes Committee meeting 04.08.08
1. Report received and accepted, the minutes having been previously distributed and available at the meeting.
2. The Council has decided to accept the quote from one contractor for repairs to the Well. The SDC Heritage Officer will have a site meeting with the contractor. LPC rep also to be present. A report to claim for earthquake damage is to be sent to insurance company.
3. Proposal by Cllr R. Chubb for LPC to pay £60 for replacement parts on Tourist board. All agreed.
4. The dedication on the commemorative bench is to be agreed, then ordered.
5. Next meeting: Monday 01.09.08 at 7.30pm Lyminge Library.
Report from Finance Committee
1. Report and accounts received and accepted, the minutes having been previously distributed and available at the meeting. A statement of finances will be produced monthly and bank reconciliation produced quarterly on receipt of latest bank statement.
2. Motion : To move £3000 from 'Repair/Replace Parish Equipment' to 'Maintenance & Groundwork' budget. All Agreed.
3. Motion : To move £25,000 to a higher interest account. All Agreed. Clerk to investigate options.
4. New financial regulations were circulated. Clerk to forward to absent Cllrs. For consideration with a view to adopting at next full council meeting.
5. Next meeting 10.09.08 at Lyminge Library. Clerk to update management accounts and bank reconciliation.
Report from Community Warden.
1. Relatively quiet in the parish throughout the school holiday period. A couple of problems have occurred at the Bowls Club and the CW has liased with the club on this matter. It is thought local youths were not responsible for vandalism. There have been a few disturbances in Etchinghill. Parents have been consulted and problems have stopped. More activities have been organised to focus young people on positive pursuits. The Elham Valley team were runners up in this year's Community Challenge Cup, with Capel as the winners.
2. Dog Fouling continues to be a problem in Lyminge and Etchinghill. Owners who allow dogs to foul public areas will be approached and warned.
3. There have been fewer reports of local speeding. The CW cannot prove this is a direct result of the Speedwatch scheme, but there is definitely a marked difference. Two new sites have been approved for the use of the speed indicator device. More volunteers are still required to assist with the scheme. Please call the Clerk on 01303 862184 to express an interest.
Reports from Representatives on Outside Bodies
1. Age Concern: Cllr M Chubb attended a Trustees meeting 11.08.08 and will also attend a meeting of Chief Officers and Trustees at Aylesford Priory on 29th August. Next Trustees meeting is 08.09.08.
2. Footpaths: Cllr R. Chubb led the Parish Walk on 17th August with 6 walkers along quiet lanes, 4 miles in 1.5 hrs. 3 broken styles have been noted along North Lyminge path. Next walk is 21.09.08 leaving Lyminge car park at 10am.
3. Lyminge V. H. M. C. The toilet refurbishment is near completion. The Management Committee are now seeking funding for baby changing facilities and to install energy saving measures. Quiz night on 6th September, Candlelit Supper Murder Mystery evening will be held on 11 October, Craft Fayre on 11th November and Bonfire night on the 5th November.
4. Etchinghill Res. Assoc. Hall now has licence for all hirers, but no liquor licence. The treasurer has resigned and Brian Webb has accepted to take over the role till 1st January. Discussions have taken place over support for the multi sports area plans. Installation of the hard standing will take place.
5. Lyminge Youth Action: New Chairman and Treasurer have been elected and one new member has been co-opted. 2 new grant applications have been made to part fund the Junior Play Area. Future fundraising is being discussed. SDC MAP van will attend the family fun day 29.08.08, LYA to arrange face painting, quick cricket, tennis coaching and Kent Circus School Workshops funded by SDC.
6. Tree Wardens: Dead tree in Lyminge car park has been removed, LPC will supply replacement, but any free donations of suitable specimens would be considered call 01303 862015. Cllr R. Chubb to give full report at next GP meeting on tree maintenance carried out by an energy company on Nash Hill. Cllr R. Chubb to look at trees behind library.
7. Lyminge Primary School: Next meeting 30th September.
8. Parochial Church Council: Fundraising Quiz held was very challenging & interesting. Temporary roof repairs have been carried out.
Correspondence and Documentation Received
1. ACRK - request for report and copy of invoices for notice boards. Clerk to submit report.
2. Comet - Offer of extended guarantee on printer. Offer declined.
3. Left Hookers Auto Club - request to use Jubilee Field in 2009. Refer to GP
4. ROSPA Report on parish play areas. Cllr Manvell to read full report and discuss at GP
5. Cllr Manvell to attend the Parish and Town Council Seminar in October as the LPC Representative
6. Cllr R Chubb to attend the Shepway Local Board meeting in September as the LPC Representative
Other Matters for Discussion.
1. The new wooden bus shelters will be installed by mid September at Lyminge and Etchinghill.
2. Cllr R. Chubb to liase with local football team to ascertain full schedule for 2008/09 fixtures. Diary for the planned usage of Jubilee Field needs to be maintained to allow hiring of grounds by interested parties. Ground Hire Agreement needs to be formulated for all users.
3. Residents concern's regarding overgrown vegetation narrowing Well Road. Refer to GP.
4. Shepway DC contractors have been present in the Parish undertaking general maintenance tasks.
5. Clerk to change postal address for SDC Planning correspondence to Cllr R. Chubb.
6. Clerk to carry out 10hrs of Parish Council duties during set 1.5 days per week.
Accounts to be considered for Payment
1. Play Equipment Annual Inspection - £282.00 Approved
2. Maintenance and groundwork - £57.00 Approved
3. Postage - £4.84 Approved
4. Newsletter -£41.80 Approved
5. Hall Hire (Lyminge Methodist) - £27.00 Approved
6. Hall Hire (Lyminge Village Hall) - £13.00 Approved
7. Councillor's Travel Expenses - £56.35 Approved
8. Clerk's Pay 28.07.08-27.08.08 for 46.5 hrs @£8/hr Total - £372.00 Approved
9. Next Full Council Meeting: 7.30pm 29th September 2008 at Etchinghill Village Hall
10. Meeting Closed at 10.15pm

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