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Lyminge Parish Council .
. .

Draft Minutes of the Council Meeting held on
Monday 28 July 2008 in Lyminge Village Hall

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr N. Hunnisett, Cllr C. Manvell, Cllr D. Smith, Cllr Susan Carey, Pam Wooding (Clerk)

  1. Apologies for Absence: Cllr D. Monk, Cllr R. Bergin, Cllr A. Baldock, Gary Harrison (CW)

  2. Declarations of Interest: There are no declarations of changes to the register of interests.

  3. Minutes from Last Meeting: The Minutes were agreed and signed as a true record

  4. Matters Arising from Previous Minutes for Report: None

  5. Publication of Minutes. It was agreed that copies of Minutes would be posted at Rhodes Minnis, Etchinghill and Lyminge Post Office notice boards and in the Lyminge newsletter. Agreed payments would be detailed in the minutes when space permitted. It is a legal requirement that all S137 payments are minuted. On occasions when space is limited, 'Agreed' payments will be posted as a separate appendix in the Lyminge post office notice board where there is more space. Minutes of the Finance and General Purpose Committees are to be posted in the Lyminge PO notice board.

  6. Report on Training Courses. Councillors who attended recent KALC training days reported that the information delivered was of great benefit and prepared members well for council business.

  7. Play Strategy Meeting. Tamasin Jarrett delivered a presentation to the Council regarding the SDC Play Strategy and informed the council of funding allocated to the Parish for additional equipment. The council were informed of the planned visit by the SDC Mobile Activity Programme Bus on 29th August 08 on Jubilee Field. The MAP Bus will be equipped with games and activities for 0-18yrs. Ms Jarrett is encouraging all locations to extend activities during the MAP Bus visits.

  8. Report from Ward Representative. Planning Application Y08/0584/SH was discussed. Cllr Carey advised that the council should attend the Development Control Committee meeting regarding this application, referring to specific conditions. The Parish Council is to support the concerns of nearby residents. Cllr Carey advised that design detail should be considered.

  9. Report from Planning
    Planning Received 28th July 2008 /Council Decision
    Y08/0296/SH Mayfield Road Lyminge /No Objection
    Y08/0707/SH Meadow Cottage Woodland Road Lyminge /No Objection
    Y08/0731/SH Mockbeggar Farm Mockbeggar Rhodes Minnis /No Objection
    Y08/0689/SH 34 Mount Pleasant Close Lyminge /No Objection
    Y08/0696/SH Little Valley Cottage Skeete Road Lyminge /No Objection

  10. Report from General Purposes Committee meeting 08.07.08

    1. Report received and accepted, the minutes having been previously distributed and available at the meeting.

    2. Next Meeting: Monday 04.08.08 at 7.30pm Lyminge Methodist Church Parlour.

    3. Clerk is to contact contractor to gain additional information regarding quote for Ethelburga Well repairs. Clerk to gain 3 quotes for tree work on Tayne Field. Cllr Smith to forward contact details to clerk.

    4. Clerk to forward letter regarding yellow lines in the High street to Cllr Carey.

    5. Lyminge Information board is to be repaired. Full discussion deferred to next GP.

    6. New commemorative bench to be installed. To be fully discussed at next GP.

  11. Report from Finance Committee

    1. Report received and accepted, the minutes having been previously distributed and available at the meeting.

    2. All Audit Return amendments were agreed and initialled. Material pertaining to 2008 to be returned immediately, 2007 to follow as soon as internal auditor's report is received.

    3. Next meeting 13th August at Lyminge Library. Clerk to update management accounts and bank reconciliation.

  12. Report from Community Warden. No report

  13. Reports from Representatives on Outside Bodies

    1. Age Concern: AGM was held on 23rd July. Cllr M. Chubb has been appointed Vice Chair. More attention is required to fundraising in the coming year. Next trustees meeting 11th August.

    2. Footpaths: Cllr R. Chubb led the Parish Walk on 20th July with 10 walkers to West Wood, 4.5 miles in 2hrs. Next walk is 17th August leaving Lyminge car park at 10am.

    3. Lyminge Village Hall Management Committee: Craft Fayre was held on 19th July. Next event will be a quiz night on 6th September. The toilet refurbishment is to commence imminently.

    4. Etchinghill Residents Association: Fete on 12th July was quite successful. Residents association has met with solicitor to plan compensation strategy for flood damage. Work has commenced on new amenities at Village Hall, starting with filling in offish pond and removal of earth mounds.

    5. Lyminge Youth Action: 2 meetings have been held to discuss direction of business, fundraising opportunities and activities on 29th August. Next meeting 4th August.

    6. Tree Wardens: BTCV Tree Archaeology course was attended. BTCV and The Woodland Trust wish to establish a record of all ancient trees. Parishioners are invited to assist by either notifying Tree Wardens of any substantial/ ancient specimens or by getting involved in the general surveying. Contact Richard Chubb to request an application form for free training and equipment. Contact by email richard@thechubbs.plus.com Everyone can help with this and all ages are welcome.

    7. Lyminge Primary School: The exhibition 'We all do good things' celebrated talented work by the children. The school production 'The Boy who asked for More' was held on 17th and 18th. Next Governors meeting is on 30th September with the new acting Head Teacher.

    8. Parochial Church Council: Lead has been stolen from the Church roof. It has been decided to repair the damage on a permanent basis using an approved non-lead alternative. The Archaeological dig is going well and the Tours are reported to be excellent. The Teddy bear parachute event was successful

  14. Correspondence and Documentation Received

    1. Request from resident for his Ashford based team to be able to use Jubilee Field Football Pitch on 10* August 08 (approx 2.5 hrs). Team are happy to pay hire fee or make donation to charity. Victim Support - Request for Donation - Referred to Finance Committee

    2. Kent Fire and Rescue Service - Service Performance Plan notification (website)

    3. SDC - National and Local requirements for validation of planning applications - Referred to Planning.

    4. Tamasin Jarrett - Notification & leaflets regarding MAP scheme.

    5. Request from resident for installation of drain covers for protection of wildlife - Referred to GP.

    6. Applause Rural Touring - Spring 2009 booking form - Referred to GP.

    7. Etchinghill VHMC - Notice Board (Gratitude, notices, usage, maintenance)

    8. ERA - Query on access through amenity land and removal of phone boxes. - Referred to GP

    9. Resident's concerns regarding lack of general maintenance in Lyminge. - Referred to GP

    10. SDC - Request for nominations of Parish Council Representative.

    11. SDC - Legal advice pertaining to complaints of misuse of ramp at Barton Field. - Referred to GP

  15. Other Matters for Discussion. In future all correspondence is to be laid out for observation prior to the start of the meeting.

  16. Accounts to be considered for Payment

    1. Postage - £9.68 Approved

    2. Newsletter - £41.80 Approved

    3. Repair/Replace Parish Equipment - £376.00 Approved

    4. Maintenance & Groundwork (June mow and strim) - £182.00 Approved

    5. Contract Mowing (1st Half yearly fee) - £741.13 Approved

    6. Internal Audit 2008 - £200 Approved

    7. Maintenance & Groundwork (Tree Survey) - £200 Approved

    8. Clerk's Expenditure (Phone) - £59.89 Approved

    9. Clerk's Pay 30.06.08-28.07.08 for 45 hrs @£8/hr Total - £360 Approved

  17. Date and Venue of Next Full Council Meeting: 7.30pm Wednesday 27th August 2008 at Rhodes Minnis Village Hall

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