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Lyminge Parish Council .
. .

Draft Minutes of the Council Meeting held on
Monday 15 December 2008 in Etchinghill Village Hall.

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr C. Manvell, Cllr N. Hunnisett, Cllr S. Carey, Gary Harrison (CW), Pam Wooding (Clerk)

  1. Apologies for Absence: Cllr D. Monk, Cllr D. Smith, Cllr R. Bergin

  2. Declarations of Interest: There are no declarations of changes to the register of interests.

  3. Minutes from Last Meeting: Agreed.

  4. Matters Arising from Previous Minutes for Report: None

  5. To approve The Model Publication Scheme, distributed to all at last GP meeting 01.12.08. Proposed by Cllr Hunnisett, seconded by Cllr M. Chubb, All in Favour. Approved.

  6. Report from Ward Representative : Cllr Carey reported that action is being taken by KCC to retrieve invested funds and it is possible some savings may be returned from the Icelandic investments.

  7. Report from Planning /Parish Council Decision
    1. Y08/1149/SH2 Springside Lane Lyminge/No Objection
    Erection of a single storey side extension.
    2. Y08/1163/SH The Nook Canterbury Road Etchinghill /No Objection
    Felling of 3 Conifer trees, all situated within a conservation area.
    3. Y08/1204/SH Clover Cottage Canterbury Road Etchinghill /No Objection
    Felling of two self-set Ash trees and removal of one limb of a Cherry tree, all situated within a conservation area
    4. Y08/1126/SH Timaru Brady Road Lyminge /No Objection
    Erection of a two-storey rear extension and single storey side extension.

  8. Report from General Purposes Committee meeting 01.12.08
    a. Report received and accepted, the minutes having been previously distributed and available at the meeting.
    b. Next meeting: Monday 05.01.09 at 7.30pm Lyminge Methodist Parlour.

  9. Report from Finance Committee
    a. No meeting to report.
    b. Lyminge Association grant received for the commemorative bench and plaque.

  10. Report from Community Warden.
    a. New reports of dog fouling have been received.
    b. Reports of anti-social behaviour have been received regarding incidents in a specific area of Lyminge. The matter is being pursued and it seems likely that the perpetrators are not local.
    c. There has been some litter issues and those involved have been requested to dispose of rubbish responsibly.
    d. The Community Warden has been liaising with the newly appointed area support worker, Tory Pope. She is keen to be instrumental in organising and running free youth club evenings. The weekly events will feature specific activities for all 11-18yr olds, including dance, sport and music workshops.

  11. Reports from Representatives on Outside Bodies
    a) Age Concern: A routine meeting was held on the 17th November, with the next meeting to take place on 12th January. The quiz night, held on 29th November at Everist Court was quite successful. Next meeting: 12th January 2009
    b) Footpaths: Cllr R. Chubb led the Parish Walk on 14th December with walkers following a 4.5mile route. The next walk is on 18th January leaving the post office car park at 10am.
    c) Lyminge VHMC: The quantity of hall bookings made so far for the coming year is good, with especially busy periods in the latter part of 2009. The booking secretary has requested notification from LPC regarding bookings for the use of Jubilee Field that they are considering. A local contractor has cut overgrown vegetation near the entrance to the hall. There remains a query from LVHMC regarding whose responsibility the maintenance is. Deferred to next GP meeting. A quiz night will be held on 31st January and include the launch of the 'Challenge Trophy'. A Murder Mystery evening will take place on 14th February.
    d) ERA & Etchinghill VHMC: A new path is being constructed, and earth mounds removed. A hedge and some small trees will be planted on 17th and 20th January. The Philips Family who funded the new planting scheme will attend a commemorative event on the 20th. The Treasurer will forward invoices received so far relating to the LPC grant Following a specific request, a police speed check has been carried out at which 5 cautions were given for individual speeding offences. Further checks will take place throughout the parish. The EVHMC has arranged a New Year's eve party. Richard Fowler is the newly assigned PCSO for the Tolsford area and has been liasing with various Etchinghill residents. The ERA AGM was held on 30th November and it was subsequently decided that current management positions would be retained.
    e) Lyminge Youth Action: New members (including 3 youth members) have been voted onto the management committee. The LYA stall at the St Nicholas Fayre was successful, selling Holly and sweets and gaining more sponsorship to take part in the Folkestone Lion's Club Boxing Day Dip. More clean-up sessions are being organised for general maintenance work. New grant applications are being made and fundraising events are being discussed
    f) Tree Wardens: Quercus Tree Services are to carry out work in Tayne Field on 12th & 13th January. Clerk to post notification flyers to all Station Rd residents and write specifically to 2 households where access may be required to the rear of their land.
    g) Lyminge Primary School: A Governors' meeting was held on the 26th November. A meeting was held on the 10th December to discuss the 'Every Child Matters' initiative. The School Travel plan is being reviewed. LPC would support a 'Walking Bus' scheme. Staff plan to investigate the use of the scheme in schools where it has already been implemented successfully. Gary Harrison offered his assistance if necessary.
    h) Parochial Church Council: No report.
    i) Correspondence and Documentation Received
    1. Confirmation of agreed dates for Tayne Field tree surgery from Quercus Tree Services.
    2. Reference number relating to the RTC in which the Ethelburga Well Wall was damaged.
    3. Externally Audited Annual Return for 2008.
    4. Kent Highway Services - Request for information on maintenance of Parish verges.
    5. Elham Valley Arbour - Suggestion to agree criteria prior to making quote requests.

  12. Other Matters for Discussion.
    a. Attendance at Clive Powell's (KALC) 'Farewell' event. Cllr R. Chubb and Cllr Manvell to attend.
    b. The bus shelter at Rhodes Minnis has been demolished and all metal recycled. The actions required for the installation of the replacement shelter are to be discussed at the next GP meeting.
    c. The new notice board to be sited outside the Post Office is due to be delivered on the 18th December. A local KCC approved contractor has previously submitted a quote and will be contacted to arrange an installation date.

  13. Accounts to be considered for Payment
    a. Hall Hire (23.02.09, 29.06.09, 28.09.09, 23.11.09) - £72.00 Approved
    b. Newsletter - £42.80 Approved
    c. Repair/Replace Parish Equipment (Notice Board) - £1380.00 Approved (on inspection of goods)
    d. Clerk's Pay 24.11.08 till end of December for 40 hrs @£8/hr Total - £320 Approved

  14. Next Full Council Meeting: 7.30pm 26th January 2009 at Lyminge Village Hall

  15. Meeting Closed

Forthcoming Meeting Dates

Full Council - Specified Venues at 7.30pm
23rd February @ Etchinghill Village Hall
30th March @ Lyminge Methodist Parlour
27th April @ Lyminge Village Hall
26th May @ Rhodes Minnis Village Hall

General Purposes - All Held at Lyminge Methodist Parlour at 7.30pm
2nd February
2nd March
6th April
11th May

Finance Meetings - All Held at Lyminge Library at 3pm
11th February
11th March
8th April
13th May

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