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1998-2010

Minutes of the Council Meeting held on Monday 24 November 2008
in Lyminge Methodist Parlour.

Present: Cllr R. Chubb (Chair), Cllr M. Chubb, Cllr C. Manvell, Cllr D. Smith, Cllr R. Bergin, Cllr N. Hunnisett, Gary Harrison (CW), Pam Wooding (Clerk)

1. Apologies for Absence: Cllr D. Monk, Cllr S. Carey

2. Declarations of Interest: There are no declarations of changes to the register of interests.

3. Minutes from Last Meeting: Agreed.

4. Matters Arising from Previous Minutes for Report: None

5. To Approve LPC Standing Orders previously distributed. Cllr Manvell proposed to approve, seconded by Cllr Smith, All in favour.

6. To receive report from KALC AGM attended by Cllr R. Chubb and Cllr Manvell
   a. Motion 1: Approved
   b. Motion 2: Approved
   c. Motion 3: Approved
   d. Motion 4: Approved
   e. Motion 5: Approved

7. Report from Ward Representative : No reports

8. Report from Planning /Parish Council Decision
   1. Y08/1073/SH 4 St Marys Close Etchinghill /No Objection
   Felling of 5 Lawson Cypress trees, subject to Tree Preservation Order No. 15 of 1995
   2. Y08/1101/SH Field View Woodland Road Lyminge /
   Erection of a single storey rear extension.
   3. St Mary & Ethelburga Church Application for repairs to roof: Objections to the application put forward by English Heritage were backed by SDC planning officers at the Development Control Committee Meeting, but after further discussion the decision was reversed and the application approved. Cllr Smith noted that the PCC expressed their gratitude to LPC for their assistance in this matter.

9. Report from General Purposes Committee meeting 06.10.08
   a. Report received and accepted, the minutes having been previously distributed and available at the meeting. With regard to Item 7 the broken roundel has been replaced but may require re-locating.
   b. Next meeting; Monday 01.12.08 at 7.30pm Lyminge Methodist Parlour.

10. Report from Finance Committee
    a. Cllr Monk had suggested that a 'percentage of annual expenditure' column should be added to the monthly accounts to date sheet to show the amount of expenditure available for the remainder of the year.
    b. Copies of the Budget for 2009 were circulated. Budget items were discussed and an increase in LPC grants was suggested. Motion: Proposed by Cllr Manvell, seconded by Cllr M. Chubb, All in Favour.

11. Report from Community Warden.
    a. There has been no meeting with the local football team yet regarding reports of foul language during matches.
    b. A request has been made for a volunteer to coach local youth teams. Notice to be included in next newsletter.
    c. The certificates have arrived for the young people who attended the 'Sports Leadership' training.
    d. A Youth Worker specialising in 'Early Intervention' has been appointed by KCC. She is very experienced and is interested in working in the Parish, possibly assisting in setting up a youth club.
    e. The SDC dog warden will be working in the Parish during the coming month, patrolling the area and targeting owners who allow their dogs to foul public areas.
    f. Cllr Smith reported that during a call out to a property on fire in Rectory Lane, a fire engine could not manoeuvre through parked cars on Mayfieid Rd. The matter was discussed but deferred to the next GP meeting for further discussion.

12. Reports from Representatives on Outside Bodies
    a) Age Concern: A routine meeting was held on the 17th November, with the next meeting to take place on 12th January. A quiz night will be held on 29th November at Everist Court. Next meeting: 12lh January 2009
    b) Footpaths: Cllr R. Chubb led the Parish Walk on 16th November with 7 walkers. The 2 hr walk was mainly on roads due to the fields being wet and followed a 4.5 mile route to Farthing Common and Skeete before returning to the post office. The next walk is on 14th December leaving the post office car park at 10am.
    c) Lyminge VHMC: Lyminge Fireworks night was not as well attended as usual due to damp weather, but the recent craft fayre was quite successful. The refurbishment of the toilets is nearly complete. A quiz night is planned for the 31st January, Lyminge Day will take place on 9th May and Bonfire night on 5th November as usual. Next committee meeting will take place on 8th December.
    d) ERA & Etchinghill VHMC: Groundwork for the new path will commence on 1st December. It is planned that 8 trees and 60mtrs of hedge will be planted and the teen shelter will be installed in January. The Open House sessions continue to be well supported. A suggestion was made to make allotment space available for use by the primary school, but after discussion is was decided that the location at Rhodes Minnis would not be suitable. It was noted that an area of the school grounds was already allocated for that purpose, but a volunteer was required to manage the project. The Residents Association will meet on 30th November. A request has been forwarded to the police to arrange a speed check. A large amount of vegetation is collecting along Westfield Lane. This matter was deferred to the next GP meeting for further discussion.
    e) Lyminge Youth Action: The AGM was well attended and a new member has been voted onto the management committee, although the position of treasurer remains'vacant. New youth members are being sought. LYA will participate in the St Nicholas Fayre and are planning to enter the Folkestone Lion's Club Boxing Day Dip. A successful Clean-up session was held on Jubilee Field.
    f) Tree Wardens: The Wardens are following up an enquiry from an Etchinghill resident.
    h) Parochial Church Council: The St Nicholas Fayre will be held on 6th December followed by the switching on of the village tree lights. Carol singing will take place around the village on 23.12.08 and the Parish Church Carol Service will take place on 20.12.08. The Choir is also singing in Broadstreet House and William Harvey Hospital during the festive period.

13. Correspondence and Documentation Received
    1. SDC Summons & Agenda.
    2. Demelza Hospice - collection box and Christmas Card. Cllr Smith to forward to Stennings.
    3. Kent Downs AONB - 'Orchid' Magazine
    4. CPRE - 'Stop the Drop' Parish Council toolkit to prevent litter and fly-tipping.
    5. English Rural Housing Association- Annual report
    6. KALC - Parish News, KCC verge cutting survey & NALC Annual Report.
    7. NHS-Urgent Care Public Survey
    8. CPRE - 'Kent Voice' and 'Countryside Voice'.
    9. Invite to attend Lord Lieutenant of Kent's Civic Service 11 am 26th March 2009. Cllr R. Chubb to respond.
    10. KCC - copies of 'Explore Kent' magazine.
    11. NALC - 4 x copies of 'Local Council Review'.
    12. Confirmation of Blood Donor Sessions booked at Lyminge VH 2009
    13. 3 copies of notification of an extra bus on the 558 service.
    14. KCC - Kent Permit Scheme, consultation on the key changes (by 12th December) and invite to the consultation seminar at Sessions House 10am-1 pm Fri 5th Dec. No Cllrs available to attend.
    15. KCC - Shepway Youth Advisory Group meeting minutes 6.10.08.
    16. KALC - invite to Ciive Powell's informal farewell get together, 12-2pm 17th Dec. 3 Cilrs to attend.

14. Other Matters for Discussion.
    a. A discussion took place regarding the Speedwatch Scheme. It was proposed that all volunteers should be thanked for their assistance during the year in making the scheme a success.
    b. Apologies from Cllr Bergin for next meeting on 15th December.
    c. it was decided it was not necessary for the next planned Finance meeting to take place.
    d. A meeting will be held with a Lyminge Scouts leader on 25th November to discuss a grant application.

15. Accounts to be considered for Payment
    a. Contractor for Repairs to Ethelburga Well - £4,779.90 (Approved at gp 03.11.08)
    b. Section 137 Grant to Lyminge VHMC - £5,000 (Approved at FC 19.05.08) ,
    c. Hall Hire (27.10.08) - £13.00 Approved
    d. Newsletter-£42.80 Approved
    e. Groundwork and General Maintenance (10-29* Oct mow & strim) - £175.00 Approved
    f. Councillor's Travel Subsistence (60 miles @ 58.7p/mile) - £35.22 Approved
    g. Clerk's Pay 27.10.08 - 24.11.08 for 40 hrs @£8/hr Total - £320 Approved

16. Next Full Council Meeting: 7.30pm 15th December 2008 at Etchlnghill Village Hall

17. Meeting Closed at 9.55pm

Additional Notifications

The Parish Council would like to thank all the Volunteers who have assisted with the Speedwatch Scheme during 2008. The Scheme has been deemed to be successful in reducing the incidents of speeding offences within the three Parishes that use the equipment.

Gary Harrison (our Community Warden) is very keen to hear from anyone who may be interested in helping to coach local youth football teams. If you are interested in becoming involved please contact Gary on gary.harrison@kent.gov.uk or call him on 07977 982185.

Following the recent discussions concerning local parking issues (in particular the necessity for access for emergency services vehicles), the Council is holding a Public Consultation meeting to discuss possible solutions. The meeting will take place at 7.30pm on Wednesday 28th January at Lyminge Methodist Parlour. The meeting is open to all parishioners and we look forward to seeing you there.

Sadly and with deep regret, the Council must report that Cllr Ann Baldock passed away on Sunday 7th December. Ann was a well-respected member of the Council, participating actively in all matters, standing as Chairman and assisting the Council with her wealth of local knowledge. She will be greatly missed. The Council forwards its condolences to her husband Geoff.
Our thoughts are with him at this sad time.

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